Job Vacancies - Job Details - Research Administrative Assistant (PT)
02 9480 9111

Research Administrative Assistant (PT)

Apply now Job no: 492598
Work type: Part-time
Location: Sydney
Categories: Administration / Support Service, Allied Health

Welcome to a world of opportunities

At the Sydney Adventist Hospital, fondly known as the San, taking care of people is our reason for being. It’s what drives us to deliver exceptional outcomes for our patients – and it’s a shared sense of purpose that extends to everyone who works here, too.

When you work for the San, you can expect to feel valued on every level. Whether you’re a healthcare professional, an admin whiz, or part of our maintenance team, we’ll support you to learn, grow and become the best you can be. From world-class facilities and state-of-the-art technology, to training and mentoring across all disciplines, everything you need to succeed is right here.

As you carve out the career of your dreams, you’ll also be looked after on a personal level. Whether it’s through great staff facilities or flexible work arrangements, we make it easier for you to strike the balance that’s right for you.

Join us, and make a positive impact on your own life, and the wellbeing of our community. Because good health is not simply our end goal; it’s what we live for.

Why choose the San?

As NSW’s largest and most comprehensive private hospital, the San gives you all the opportunities you’d find in a large public tertiary facility, in a nurturing, warm environment. With us, you’ll have an extraordinary range of out-of-the-box opportunities to develop your professional skills – while also maintaining your personal wellbeing.

The San is operated by Adventist HealthCare (AHCL), a not-for-profit healthcare organisation that’s been advancing healthcare since 1903. Our progressive, holistic approach has kept us at the forefront of our field, whether it’s meant adopting best in-class technology or carrying out game-changing research.

Everything you need to succeed is right here

  • A team of over 2300 staff, 1000 accredited medical officers and 500 volunteers.
  • 500 beds
  • 23 state-of-the-art operating theatres and endoscopy suites.
  • 3 cardiac catheterisation laboratories.
  • a leading multi-disciplinary Integrated Cancer Centre
  • extensive range of diagnostic, allied health and support services
  • an advanced robotic surgery unit, state-of-the-art hybrid operating theatre, and the latest in surgical and diagnostic imaging.
  • Specialist units dedicated to intensive care and coronary care, renal dialysis, rehabilitation and sleep studies.

More than clinical excellence

At the San, we appreciate there is more to living well than physical health, so we devote ourselves to seeing the whole person. As well as addressing someone’s physical health, we also care for them emotionally, socially and spiritually. This is reflected in our mission, values and vision for the future.

The role

This role  (16 hrs per week; ongoing) will form part of the Research Ethics and Governance Office team. We are a small team, tightly knit and full of team spirit. We are always busy, never a dull moment but we regularly celebrate our achievements (the San Cafe has a beautiful range of cakes...). Our values are to care for each other and to support each other.  This carries us through times of high workload, tight deadlines and a never ending stream of support enquiries.

Together as a team we support a large, world class researcher base at the Sydney Adventist Hospital, the Australian Research Institute and ELIA Wellness. Some of our research projects stretch as far as Fiji! We are proud of the friendly and highly competent service we provide to our researchers.
Our roles revolve around excellent customer service to facilitate timely and smooth human research ethics approvals for our researchers. These approvals are the prerequisite to commence research projects.
Our office also plays a pivotal role for the in-house research risk mitigation process and resource checks.
In summary, we ensure compliance with in-house policies as well as national and state regulations, laws and guidelines that apply to all things research and human ethics. 

To succeed in this role you should be an extroverted admin genius, a proficient user of MS Office and confident user of internet applications. You enjoy keeping paperwork in order, you thrive in an environment with constantly changing priorities and you value team spirit. This role is a good fit for someone who intends to find a role for the long term and appreciates flexible working arrangements. It can be worked from home in part or full after an initial training period which needs to happen on-site.


  • Maintain the currency of the department’s online database HREC Track
  • Conducting audits of research governance databases to ensure compliance with insurance, policy and legislative requirements
  • Support billing of research governance activities and ensure they are undertaken as per the schedule of fees
  • Monitor and follow up required reports from researchers
  • Preparation of agendas, minutes, reports and correspondence.
  • Other duties as determined by the research governance and ethics manager

The successful applicant will meet the following criteria:


  • Secretarial and/or Office Administration Qualification or experience as deemed appropriate by AHCL
  • Proven competency in Microsoft Office Suite
  • Confident in the use of online applications and internet resources, and ability to work with databases
  • Ability to manage conflicting priorities and work towards deadlines
  • Demonstrated effective oral and written communication skills
  • Attention to detail – high level of accuracy and proof reading of work prior to distribution
  • Proven skills in working with a team


Previous experience in a similar role.

Enquiries should be addressed to:

          Daniela von Hieber, Manager Research Ethics and Governance

Applications close: 5:00pm Friday 7 October 2022 

How to Apply:

  • All applications must be lodged online. Please click the 'Apply' button within this ad to lodge an application 
  • Please include your CV and a cover letter that addresses the selection criteria 


  • Applications may be reviewed and processed as they are received, so early applications are encouraged
  • Application close dates are subject to change and we reserve the right to appoint prior to the closing date
  • Salary is dependent upon classification and in accordance with the relevant AHCL Enterprise Agreement


You will be given the opportunity to provide required documentation as you progress through the recruitment process: 

  • Evidence of at least two doses of a Therapeutic Goods Administration (TGA) approved or recognised COVID-19 vaccine 
  • A National Police check conducted within the previous 3 years 
  • Depending on the position, a paid Working with Children Check and/or proof of immunity against infectious diseases
  • Willing and able to wear Personal Protective Equipment (PPE) when required
  • At least two current work-related referees
  • Have rights to work permanently in Australia

Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Daylight Time

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